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30th Space Symposium
May 19-22, 2014 · Colorado Springs, Colorado USA

Media Guidelines

Media Registration Guidelines for Space Foundation Events

Media registration at Space Foundation events is complimentary to accredited media, which includes reporters, editors and photographers affiliated with recognized broadcast, print or Internet media organizations. Please review our media accreditation qualifications for specifics.

Media registration allows entrance to general sessions, receptions, exhibits and media events. Sessions may be recorded unless otherwise indicated, as long as the proceedings are not disturbed. Registered media are required to wear event badges at all times.

Members of the media may cover dining events from the press seating area, but will not be served meals. For some events, dining tickets are available for purchase; check in the Media Center.

Interviews may be conducted subsequent to the sessions, at the discretion of the speakers, panelists or their staffs. The Media Center is available for use by accredited media registered for the event.

We strongly encourage media to pre-register for all events.

Media badges will not be mailed in advance; all pre-registered media must pick up their materials onsite at the Media Center. Media who have registered and met the Space Foundation requirements for registration will receive a confirmation e-mail.

Soliciting or accepting orders for any product or service, including advertising space, in the Exhibit Center or any other part of the event area is prohibited. Distribution of your organization's promotional material also is prohibited.

A history of being registered at previous Space Foundation events does not guarantee approval or waive the accreditation requirement. Misconduct or misrepresentation of position and/or publication/news organization may bar you and your organization from all future events.

The Space Foundation reserves the right to deny, refuse or revoke media badges during pre-registration as well as onsite. All requests will be reviewed on a case-by-case basis.

All persons wishing to attend as media must present a government-issued photo I.D. (passport, driver's license, etc.) at registration.

Although registration is complimentary and the Space Foundation provides media with amenities such as refreshments and wireless Internet connections in the Media Center, media attendees are responsible for their own additional expenses such as dining, parking, travel and accommodations.

Media attending the Space Symposium are expected to dress appropriately, wearing business clothes to sessions and interviews. Members of the media who must carry heavy equipment, operate cameras or otherwise do physical work can wear business casual clothing, but are asked to refrain from wearing jeans, tee-shirts or other ultra-casual clothing. The Space Foundation has the right to ask media attendees who are not dressed appropriately to leave. 

For reporters who have no history with the Space Foundation or with who we are not familiar, we may require proof of assignment (URL link or mailed/faxed copy), which could be any of the following:

  • Sample bylined article published within the past year clearly displaying publication title 
  • Current masthead, business card or home page link with registrant's name and title and media outlet's logo
  • A letter of assignment from a publisher, editor-in-chief or managing editor indicating that you are covering the event for that publication
  • Published listing of a broadcast show's market(s) and airing schedule
  • A letter from a sponsor for a documentary

Media Accreditation Qualifications

You must fall under one of the following categories to register as media:

  • PRINT MEDIA AND NEWS WIRE SERVICES - Reporters and editors from magazines, newspapers, trade publications and wire services.
  • PHOTOGRAPHERS - Photographers from magazines, newspapers, trade publications and wire services.
  • BROADCAST MEDIA - Television and radio broadcast reporters, camera/sound crew and producers from news organizations. Please note: each member of a broadcast crew must register separately. 
  • FREELANCE WRITERS - Freelance reporters working on assignments for an accredited news organization. Those who freelance occasionally and/or are employed by non-news organizations are not eligible for media registration.
  • ONLINE PUBLICATIONS - Reporters and editors from established, independent online sites that contains regularly updated original news content above and beyond links, forums, troubleshooting tips and reader contributors, have a readership of more than 1,000 per month and have covered the space industry before. Fan sites, blogs and personal websites do not qualify for media badges.
  • DOCUMENTARIANS - Producers, writers or journalists working on documentary films, either independent or for an established organization.
  • UNIVERSITY PUBLICATIONS - Editors and reporters for university publications. please note: universities are limited to one media representative per day.

Categories NOT Eligible

Marketing, advertising, public relations, account and sales representatives or executives, presidents, publishers, consultants, authors, analysts and researchers may not register as media.

Anyone whose principal purpose for attending the event is, in our judgment, for reasons other than covering it as working news media may not register as media.

Companions and other non-credentialed guests of media representatives are not eligible for complimentary media registration.

Contact media relations at [email protected] or +1.719.576.8000 for more information.