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FREQUENTLY ASKED QUESTIONS

FAQs for the 37th Space Symposium

Revised March 9 2022

When will the 37th Space Symposium take place?

Space Foundation will reconvene the world’s space community in Colorado Springs, Colorado, USA April 4 – 7, 2022 at The Broadmoor for the 37th Space Symposium.


Will Space Symposium be in-person or virtual?

It will be both, as there will be the traditional in-person programming and exhibits, as well as virtual accessibility allowing persons unable to travel to access the same information and presentations offered to our in-person attendees. This hybrid program model will allow Space Foundation to engage more of the global space ecosystem than ever before.


Will there be virtual access for persons to participate in the Space Symposium program and its presentations?

Yes. Space Foundation will provide virtual access to keynote remarks, presentations, panels, and awards programs to allow those persons unable to join this year’s program in-person to share in the Space Symposium experience. Details on this package, including pricing, are available here. Access to Symposium 365 programming through December 31, 2022 is included in all registrations.


Do I have to be registered for the full conference to gain access to these options or can I purchase a la carte?

The Virtual Experience registration gives full digital access for people not attending the Space Symposium in-person. A la carte access is not available.


Will social distancing be possible at the Space Symposium?

Space Foundation has been working with The Broadmoor team to comply with all public health and safety protocols to ensure the safety of every Symposium participant.  That includes social distancing and other health and safety protocols.


Will masks/facial coverings be required at Space Symposium?

Based on current CDC guidance, as well as state and local requirements, Space Symposium participants are NOT REQUIRED to wear a mask. Although, anyone that is high-risk or with existing medical conditions is highly encouraged to wear a mask in public areas.


Will Space Foundation require attendees to be vaccinated to attend Symposium?

Space Foundation encourages its 37th Space Symposium attendees to be vaccinated and continue to practice COVID-19 mitigation practices. Those mitigation efforts will continue to be practiced throughout the entire course of the 37th Space Symposium operations.


Will international attendees be allowed to attend this year’s program?

International visitors are anticipated for the 37th Space Symposium, but all travel into the United States will be governed by existing rules and directives of the U.S. government regarding the entry of foreign visitors into the country. If travel from those countries into the United States is allowed, they will be warmly welcomed at the 37th Space Symposium.


Given the unfolding conflict in Ukraine, will there be any additional security changes for this year’s program?

Space Foundation works with a wide variety of international, national, local and regional security agencies and partners to safeguard all attendees, exhibitors, guests and staff at all times. Security and emergency services are always present at The Broadmoor and are available as needed.


What type of precautions will The Broadmoor and Space Foundation have in place to mitigate the risk of coronavirus exposure?

For more than 60 years, The Broadmoor has been a Forbes Five-Star/AAA Five Diamond resort at the leading edge of service and care of its guests. That includes providing a safe and productive meeting and guest experience for everyone who visits The Broadmoor. After the pandemic started, The Broadmoor began participating in the Ecolab Science Certified™ program, which utilizes science-backed products and protocols to help deliver a higher level of cleanliness and to reduce guests’ risk of exposure to bacteria/viruses.

To help ensure they are following rigorous guidelines for cleaning and disinfecting meeting rooms, banquet events, lobbies, tradeshow and exhibit areas as well as individual guest rooms, they have begun partnering with Ecolab, the global leader in water, hygiene, and infection-prevention solutions and services, with decades of experience in the science of cleaning and hygiene. Ecolab also works with hospitals, hotels and restaurants around the world to provide optimal hygienic environments.

The Broadmoor recently earned the Ecolab Science Certified seal – a visible symbol of their commitment to maintaining the health of their guests, and offering reassurance that they are practicing cleaner, safer sanitation methods through comprehensive, science-backed products and protocols.

At the 37th Space Symposium, these practices and protocols will be in operation in all assembly, meeting and guest rooms, as well as exhibit hall spaces and other public gathering locations at The Broadmoor. Additional hand-sanitizing locations will also be located throughout the Space Symposium’s operations.


What else is The Broadmoor doing to mitigate risks to guests and attendees of the Space Symposium?

The Broadmoor is always proactively addressing the health concerns of guests and event attendees. They have produced a comprehensive overview of their health, safety and certifications that will make every attendee’s experience at Space Symposium a safe and healthy one. Those details are available here.


What methods/technology will be available to safeguard against COVID-19?

The Broadmoor’s staff and operations are trained and certified with Ecolab Science Certification, one of the highest standards recognized by the hospitality and health care communities. As part of that training and certification, The Broadmoor follows rigorous guidelines for cleaning and disinfecting meeting rooms, banquet events, lobbies, tradeshow, and exhibit areas, as well as individual guest rooms.

At the 37th Space Symposium, these practices and protocols will be in operation in all assembly, meeting, and guest rooms, as well as all exhibit hall areas and other public gathering locations at The Broadmoor. Additional hand-sanitizing locations will also be located throughout the Space Symposium’s operations for attendee protection and to encourage good health practices.

The Space Foundation and its Symposium partners will continually monitor all the reporting from the recognized and authoritative sources listed below for the most accurate information on this situation.


How will food service be handled with social distancing protocols in place?

Food and beverage service provided by The Broadmoor will adhere to all safety and health protocols put forward by Federal, State and Local authorities. There are multiple locations available around The Broadmoor campus for food and beverage service.


What type of direction/guidance has the State of Colorado and the City/Public Health Department given to allow the Space Symposium to operate this year’s Space Symposium in this environment?

Space Foundation continues to work closely with The Broadmoor to follow all public health and safety guidance to ensure a safe and successful 37th Space Symposium. That includes adhering to all guidance and directives of the State of Colorado’s Department of Public Health and Environment and other authorities.


Can I transfer my registration to someone else?

Yes. You will need to contact [email protected] to initiate the transfer. Registration transfers can be made until March 21, 2022. A $200 processing fee will be assessed.

Cancellations received in writing by March 4, 2022, will receive a 50% refund. Refunds will not be issued after March 4, 2022. There will be no exceptions.

Non-payment or non-attendance does not constitute a cancellation. If for any reason Space Foundation cancels or postpones this event, Space Foundation is not responsible for covering airfare and other travel costs incurred by attendees, exhibitors, or speakers.

Please note: In the event of a cancellation, the refund of any deposits forwarded to hotels or other related business will be at the discretion of the supplier.

Please email [email protected] to initiate a transfer or cancellation.


Where can I find information on available hotel and lodging options?

Details on available hotels and lodging options can be found on the Space Symposium website and by clicking this link.

All hotel rooms for the 37th Symposium are handled through our housing bureau, Conference Direct. Many of the rooms have been booked. If needed, you are welcome to book rooms directly with the hotels, whether online or via phone. Booking through Conference Direct will secure the lowest negotiated rates for your hotel


Can I drive and park at Symposium?

There is limited parking available at The Broadmoor campus but given the volume of attendees at the program, it is filled very quickly.

Because of the limited on-site parking, expanded parking with a shuttle service from The Broadmoor World Arena (3185 Venetucci Blvd.) is available. The cost is $10 per car, per day.

Broadmoor shuttle service will transport guests to and from The Broadmoor approximately every 30 minutes.

First shuttle - 5:45 A.M. daily Last shuttle -10:30 P.M. daily

Broadmoor World Arena Pick-Up and Drop-Off Location  Shuttles will pick up and drop off in the designated area for Space Symposium Parking---first row (nearest the arena) of the second large parking on the left.

Broadmoor Pick-Up and Drop-Off Locations  Shuttles will drop off and pick up at the shuttle lane pull-off areas in front of Colorado Hall and Broadmoor Hall (the Ball Aerospace Exhibit Center North and South).

We strongly encourage attendees to make use of the parking and shuttle service available from the World Arena, as well as various shuttle services offered by surrounding hotels to The Broadmoor campus.


Are there sponsorship opportunities available for the 37
th Space Symposium?

There are still sponsorship opportunities available. Further details may be requested by contacting [email protected].


What is included in the Track Pass registration?

ACCESS ONLY TO SPECIFIC TRACKS AT CHEYENNE MOUNTAIN RESORT and the BALL AEROSPACE EXHIBIT CENTER

Special tracks focusing on artificial intelligence, investment, and space exploration. This registration is limited to special sessions being held at Cheyenne Mountain Resort. Registrants of Track Pass will also gain admittance to the Ball Aerospace Exhibit Center during open hours. As a bonus, attendees will receive a subscription to Symposium 365 through December 31, 2022.

NOTE: Track Pass Registrants will not have access to the main speaking program being held at The Broadmoor. If interested in attending full Symposium programming, you must purchase Premium Access.

Track Pass registrants will pick up badges at The Broadmoor. Shuttles between The Broadmoor and Cheyenne Mountain Resort run every ten minutes. The Track Pass sessions are now on the Agenda page online.


Can I pay for my registration with a wire transfer?

We are happy to accept wire transfers for registration payments. Please register and then let us know to expect the payment via wire transfer. Once the transfer comes in, we will confirm payment with you.


Why am I being charged for using a credit card to pay for my registration?

As a 501(c)3 nonprofit organization, your philanthropic support is critical in fueling the Space Foundation to mission success. This generosity ignites our mission and impacts every single aspect of our work to inspire, educate, connect, and advocate on behalf of the global space community.


What should I do if I can’t get a seat in the speaking sessions?

Seats at all speaking sessions are on a first-come, first-served basis. If someone doesn’t secure a seat in the session (International Center) or cannot attend, they will be able stream it or watch it on-demand from the virtual platform from their personal device.


Are children allowed to attend the 37
th Space Symposium? Do they need a separate registration?

As a professional industry event, children under the age of 18 are not allowed in the exhibit centers*. We ask that everyone adhere to this rule to save all of us from an embarrassing situation where we must ask people to leave the exhibit centers.

*Children aged 6 years and older can access the exhibit center on Thursday, April 7th from 12:00-5:00 p.m. only if they are pre-registered and come out of your company’s allocated visitor badges. If you show up with an unregistered child and/or come outside of the above date/time, admittance will be denied.  No exceptions!


How do I get an attendee list for 37th Space Symposium?

Space Foundation does not sell our attendee lists. If you receive an offer to sell you an attendee list for Symposium, please know it is a scam. The company offering is not affiliated with Space Foundation or the Symposium.

Attendee lists are only offered as a benefit of our Corporate Membership program. For more information about Corporate Membership, please click here or contact [email protected].


Why do I need to be aware of altitude sickness? What IS altitude sickness?

Colorado Springs’ high elevation of over 6,000 feet will affect visitors in different ways. When staying in Colorado Springs, it may take your body a couple of days to adjust to the high altitude. At this elevation, the air is thinner, and you may become tired faster during physical activity. Colorado Springs’ high desert climate also causes people to dehydrate faster. It is important to drink a lot of water to keep your body hydrated; this is the easiest way to avoid altitude sickness. If you plan on visiting any of our excellent restaurants or bars while in town, you should be aware that alcohol may affect your body faster at higher elevations. Also, sunscreen is vital while vacationing in Colorado Springs. Whether it is sunny or cloudy, summer or winter, the UV rays are stronger at higher altitudes. Visitors should wear a high-SPF sunscreen at all times to avoid sunburn, and wear sunglasses to protect their eyes.