General arrival, access, and check-in information:
- When will the 40th Space Symposium take place?
Space Foundation will reconvene the world’s space community in Colorado Springs, Colorado, USA April 7 - 10, 2025 at The Broadmoor for the 40th Space Symposium. Track programs and private meeting spaces will also be available at Cheyenne Mountain Resort.
- Will there be virtual access to the Space Symposium program and its presentations?
Yes. Space Foundation will provide virtual access to keynote remarks, presentations, panels, and awards programs to allow those people unable to join this year’s program in-person to share in the Space Symposium experience. Details on this package, including pricing, are available here. Access to Symposium Livestream digital programming through December 31, 2025, is included in all registrations.
- What is the attire for Space Symposium?
Attire for Space Symposium is business attire/Service Dress or Class As for military for all sessions and events including dinners. No relaxed casual wear (flip flops, t-shirts, sweatshirts, jerseys, shorts, sandals, tattered jeans, etc.) are allowed. Space Foundation reserves the right to refuse entrance due to inappropriate attire. Comfortable shoes are recommended.
- How do I check-in?
Please have your government-issued I.D. and QR code ready. Your QR code automatically prints your Space Symposium badge. We recommend those who plan to attend the speaking sessions consider checking in on Sunday afternoon or Monday to avoid any delays.
EVERY Symposium event requires a badge for entry. Participants must wear the provided lanyard and badge to ensure access to the appropriate venue.
Attendee Information:
*NOTE: Exhibitor Check-In is at BAE Systems Exhibit Center North (Bartolin Hall).
- What should I do if I can’t get a seat in the speaking sessions?Seats at all speaking sessions are on a first-come, first-served basis. If someone does not secure a seat in the session (International Center) or cannot attend in person, they will be able stream it or watch it on-demand from the virtual platform on their personal device.
- Are children allowed to attend the 40th Space Symposium? Do they need a separate registration? As a professional industry event, children under the age of 18 are not allowed in the speaking sessions or in the BAE Systems Exhibit Center. *Children aged 6 years and older can access the BAE Systems Exhibit Center on Thursday, April 10th from 12:00-5:00 P.M. if they are pre-registered. If you show up with an unregistered child and/or come outside of the above date/time, admittance will be denied. No exceptions.
- What is included in the Track Program registration?Track Program Registration - ACCESS ONLY TO SPECIFIC TRACKS AT CHEYENNE MOUNTAIN RESORT.Special tracks focusing on space law, space science, space investment, and space workforce. This registration is limited to special sessions being held at Cheyenne Mountain Resort and does NOT include access to the BAE Systems Exhibit Center or Space Symposium programming at The Broadmoor. If interested in attending full Symposium programming or the BAE Systems Exhibit Center, purchase the Space Symposium Standard Registration as well. Shuttles between The Broadmoor and Cheyenne Mountain Resort run every ten minutes. The Track Program sessions are on the page online.
- What security is provided?Space Foundation works with national, regional, and local law enforcement and emergency personnel to plan and safeguard all attendees and activities associated with Space Symposium. We will have onsite security at The Broadmoor and Cheyenne Mountain Resort. All attendees and participants are subject to security screening and may have their bags or belongings searched for dangerous or prohibited items. Participants may not bring firearms or weapons of any kind to any of Space Symposium’s locations.
- How can I connect via social media?Space Foundation will be sharing images, news, and other details throughout Space Symposium on its various social media channels. Space Symposium attendees are invited to engage these outlets and can do so by accessing those listed below. Our Symposium hashtags are: #SpaceFoundation, #SpaceSymposium, and #40Space.@Space-Foundation LinkedIn @SpaceFoundation Instagram @SpaceFoundation1 Facebook
Registration Information:
- What are the payment options to register for Space Symposium?
We are happy to accept both credit card and ACH transfers for registration payments and you may do this via our online registration portal.
- Can I transfer my registration to someone else?
Yes. You will need to contact [email protected] to initiate the transfer. Registration transfers can be made until March 24, 2025. A $200 processing fee will be assessed.
- Can I cancel my registration?
Cancellations received in writing by March 10, 2025, will receive a 50% refund. Refunds will not be issued after March 10, 2025. There will be no exceptions.
Non-payment or non-attendance does not constitute a cancellation. In the unlikely event Space Foundation cancels or postpones this event, Space Foundation is not responsible for refunding airfare and other travel costs incurred by attendees, exhibitors, or speakers.
The refund of any deposits forwarded to hotels or other related business will be at the supplier's discretion. Please email [email protected] to initiate a cancellation.
- Why am I being charged for using a credit card to pay for my registration?
As a 501(c)3 nonprofit organization, your philanthropic support is critical in fueling Space Foundation to mission success. This generosity ignites our mission and impacts every single aspect of our work to inspire, educate, connect, and advocate on behalf of the global space community. Like many vendors, Space Foundation is charged a processing fee for credit card payments. We add that fee to credit card transactions.
- How do I get a receipt?
Attendees needing receipts for Space Symposium attendance should reach out to Space Foundation’s Customer Relations team at [email protected] or (800) 691-4000 for assistance.
Amenities and Dining:
- Where can I get food and beverage?
The Broadmoor has multiple restaurants and Grab and Go stations around its campus. Food and beverage carts will be available outside and concessions are available inside the BAE Systems Exhibit Center North (Bartolin Hall). Also, we host multiple meal events at The Broadmoor during Space Symposium. These events require an additional registration and fee. There are also multiple dining options at Cheyenne Mountain Resort.
- Can I park at Space Symposium?
There is parking available for a fee at multiple locations across The Broadmoor campus at a cost of $40 per car, per day, but given the volume of attendees at the event, it is filled very quickly. Because of the limited on-site parking, expanded parking with shuttle service from The Broadmoor World Arena (3185 Venetucci Blvd.) and Cheyenne Mountain Resort (3225 Broadmoor Valley Road) is available. The cost is $20 per car, per day at World Arena and $30 per car, per day at Cheyenne Mountain Resort.
You may pay on site at all parking venues. Additionally, weekly parking at Cheyenne Mountain Resort may be purchased as part of your registration.
- Is there a Mother's Room?
There is a designated room for nursing mothers in the International Center Foyer. This room includes a refrigerator.
- Why do I need to be aware of altitude sickness? What IS altitude sickness?
Colorado Springs’ high elevation of over 6,000 feet (about 1.83 km) will affect visitors in diverse ways. When staying in Colorado Springs, it may take your body a couple of days to adjust to the high altitude. At this elevation compared to near sea-level, there could be as much as 21% LESS oxygen in the ambient air, and you may become tired faster during physical activity. Colorado Springs’ high desert climate also causes people to dehydrate faster. It is important to drink a lot of water to keep your body hydrated; this is the easiest way to avoid altitude sickness.
If you plan to visit any of our excellent restaurants or bars while in town, you should be aware that alcohol may affect your body faster at higher elevations. Also, sunglasses and sunscreen are vital while vacationing in or visiting Colorado Springs. Whether it is sunny or cloudy, summer or winter, the UV rays are stronger at higher altitudes. Visitors should wear high-SPF sunscreen to avoid sunburn and sunglasses to protect their eyes.
Sponsorship and Additional Information:
- Are there sponsorship opportunities available for the 40th Space Symposium?
There are still sponsorship opportunities available. Further details may be requested by contacting [email protected].
- How do I get an attendee list for the 40th Space Symposium?
Space Foundation does not sell or share our attendee lists outside of our Corporate Membership Program. If you receive an offer to sell an attendee list for Space Symposium, please know it is a fraud. The company offering the list is not affiliated with Space Foundation or with Space Symposium.
Attendee lists are only offered as a benefit of our Corporate Membership program. For more information about Corporate Membership, please click here or contact [email protected].
We look forward to hosting you at Space Symposium!